Green Team Solutions Inc.

Administrative and Finance Assistant 

Finance, Payroll, & Administrative Support

The Administrative and Finance Assistant plays an integral role in the success of the Green Team organization. By providing a broad range of administrative support, maintaining the day-to-day accounts payable and accounts receivable functions and ensuring the payroll runs smoothly, this position is our deeply rooted, highly valued, go-to person on all things finance and administrative.. 

Green Team Solutions is a mobile cannabis trimming company working throughout British Columbia and Alberta. We are the first of our kind: a mobile trimming company leading the way in the industry with a team of experienced and efficient workers who are passionate about high quality cannabis.  We are licensed and insured, and offering services to any cannabis license holders, from medical to recreational. 

Our organization is growing fast due to our people first approach of paying cannabis workers competitive wages, offering benefits, learning opportunities, and room for growth. We know that cannabis workers are the backbone of the industry. We value the knowledge and expertise that our team members carry and know that it is their experience and passion, in collaboration with growers, that ensures the best quality product.

Now we need an experienced Administrative and Finance Assistant to join us to help support our thriving business.  This position is based out of Edmonton, Alberta.  The successful candidate will enjoy a flexible part-time schedule of 15-20 hours per week to start, will work primarily from home (and occasionally from our office) and will have endless development potential as our business continues to expand.    

If you don’t fully see yourself as qualified in the listed requirements, but you think you might be “the one”, we encourage you to apply anyway.  It is a known fact that women and people of minority groups often don’t apply for jobs that that they don’t feel they are 100% qualified for.  Green Team is dedicated to, and passionate about, building a diverse and inclusive workplace and we know that experience and qualification can come from lots of different places.  Show us why you think you would be a fit – we would love to learn more about you.

ABOUT US:

Green Team offers complete solutions for cultivation, harvesting and trimming needs. We are passionate about cannabis. We offer the highest wages and benefits packages, and provide professional development training to all of our employees. We believe with a strong team we can achieve the best quality product.

YOUR RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

  • Payroll

    • Oversee all stages of payroll from preparation to distribution

    • Process and verify details of time reporting, pay deductions and earnings and adjustments as needed

    • Confirm and check for accuracy and completion of payroll • Reconcile statutory deductions and remittances to payroll reports

    • Handle year-end processing, including T4 preparation and annual government reporting requirements

    • Ensure compliance standards are met and recommendations to promote best practices

  • Accounts Payable/Receivable

    • Ensure invoices and cheque requests are properly supported and approved

    • Review account coding and correct any miscoding

    • Ensure the accuracy of sales tax (GST and PST) and identify and calculate self-assessments where required

    • Match invoices to approval batches

    • Prepare account reconciliations

    • Provide month end accounting support

    • Post payments, adjustments, and/or transfers 

  • HR & Administrative Support

    • Serve as a point person for all new and existing employee questions and requests

    • Prepare and post job ads and coordinate interviews

    • Prepare new employee files, collect all relevant employee information, and ensure background and reference checks are completed

    • Provide benefit orientations and enrolment for new employees, and act as a liaison between employees and insurance providers

    • Maintain current HR files and databases updating and maintaining employee benefits, employment status, and similar records. Maintain an efficient employee record management system

    • Complete and submit forms and documents as required

    • Assist with, plan and/or coordinate work events

    • Maintain social media pages

    • Support other administrative functions as assigned 

Knowledge, Skills, Abilities and Experience Required:

  • Minimum 3 years’ experience in high volume HR/Finance processing, with a preference for experience working in both BC and Alberta

  • Diploma in Business Administration, or similar OR an acceptable equivalent combination of education and experience

  • Experience with high-volume biweekly payroll is strongly preferred• Proficiency with MS Office Suite with strong Excel and Data Entry skills required

  • Excellent verbal, written and interpersonal communication skills

  • Adept at multi-tasking and working under tight deadlines

  • High degree of accuracy with numbers and strong attention to detail

  • Excellent interpersonal and organizational skills• Demonstrated ability to maintain strict confidentiality and to act with tact and diplomacy

  • Must be flexible and be able to adjust to changing workloads and tasks

  • A self-starter with the initiative to learn and grow 

WHAT WE OFFER:

  • Wage range between $22-25/hr based on experience

  • Learning and development opportunities

  • Health Benefits

  • Rapid growth and advancement potential

  • Commitment to creating a safe workplace for all

Green Team Solutions Inc is committed to employment equity and values the strength of diversity within the workplace. All qualified applicants , regardless of race, colour, religion, gender, sexual orientation, marital status, gender identity or expression, nationality, age, disability or veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply. In accordance with our equity plan and pursuant to [Section 42 of the BC Human Rights Code], preference will be given to [members of the following designated groups: Indigenous peoples, persons with disabilities, members of visible minorities, women, 2SLGBTQ+]. Candidates from these groups who wish to qualify for preferential consideration must self-identify. 

Email us your resume at: workwithus@greenteamcannabis.com